Medical Secretary Oncology

Job Title: Medical Secretary
Department: Oncology
Job Description

Responsible for co-ordinating and delivering a comprehensive medical secretarial and personal assistant service to Consultant Oncologists and other clinical team members in an efficient and timely manner, working on own initiative. Maintain good communications between the consultant, patients, carers and other health professionals.

To contribute to the effective delivery of patient care, through knowledge of consultant practice and hospital systems.

To aid in the supervision of trainee/junior staff, bank/agency staff and filing clerk as necessary within your area.

To maintain absolute patient confidentially in accordance with the Trust’s Code of Practice for Patient confidentiality.

Key Dimensions:
Provide and deliver a high standard of full secretarial and personal assistant service to the consultant and his/her medical team using a varied range of work procedures, many of which are non routine, requiring a level of theoretical knowledge.

Weekly workload to incorporate, clinics:-
• Outpatient clinics
• Sub-specialty clinics
• New Patient clinics
• Joint clinics
• Radiotherapy Liaison clinic
• Radiotherapy Simulator clinic
• Booking of appointments
• PTL reviews/validation
• Typing of clinics

All Job Holders are required to…

• Work to the Trust values - Put patients first, Take ownership, Respect others, Be positive, Listen, learn and improve.

• Adhere to Trust policies and procedures, e.g. Health and Safety at Work, Equal Opportunities etc.

• Maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities and encourage and support staff development and training.

• Attend statutory, essential and mandatory training.

• Respect the confidentiality of all matters relating to their employment and other members of staff. All members of staff are required to comply with the requirements of the Data Protection Act 1998.

• Comply with the Corporate Governance structure in keeping with the principles and standards set out by the Trust.

• Comply with the codes of professional conduct set out by the professional body of which registration is required for the post.

• Ensure they are familiar with the Risk Management Framework, follow policies, procedures and safe systems of work, make known any hazards or risks that they identify and take all necessary actions to reduce risk.

• Ensure the welfare and safety of children within their care. This includes staff who come into contact with children and families in the course of their work as well as those staff who have a specific role with children and families.

• Ensure they attend Child Protection training at the appropriate level within the specified time frame.

• Staff must comply with Safeguarding Policies and Procedures in order to promote safeguarding and prevent abuse to vulnerable people using Trust services.

• Maintain the prevention and control of infection and fully comply with all current Trust Infection Control policies and procedures.

• Take responsibility for any records that they create or use in the course of their duties, in line with the Public Records Act and be aware that any records created by an employee of the NHS are public records and may be subject to both legal and professional obligations.

If you are available and interested in covering any of the above admin placements, please email your CV into the team inbox at for review or call the team on 01752 432098 for further details.